Download project data

Individual notes can be downloaded as a PDF, which is the only semi-standard format that preserves selectable text along with formatting, layout, embedded images and files, and highlights. The quality of the PDF export will vary between browsers.

1. Open the note you’d like to save.

2. Click on the icon in the top left of the modal dialog and select Full page.

3. Click the Actions (···) menu near the top right.

4. Click Print to PDF…

You can download individual transcripts as a VTT file.

1. Open the note containing the transcript that you'd like to download.

2. Click the Actions (···) menu at the top of the transcript.

3. Click Download transcript.

You can download a spreadsheet of notes for your entire project. Each spreadsheet contains a number of columns in the CSV format, and can be opened with Apple Numbers, Google Sheets, Microsoft Excel, or other spreadsheet software.

The spreadsheet export is not able to preserve formatting, layout, highlights, and tags. You can download a PDF of each note to maintain formatting. To download all project notes in a CSV, open a project's Settings, select Export and under Export all notes select Download notes.

This spreadsheet includes all highlights for all tags or insights in a project. To download a spreadsheet of all highlights in a project, open a project's Settings, select Export and under Export all highlights select Download highlights.

You can also download a single highlight video or a highlight reel from a highlights table or view:

1. Open a project.

2. Click Highlights in the sidebar.

3. Select your highlight/s in the highlight view by ticking the checkbox on one or more table rows or dragging the curser over a group of highlights (in canvas view).

4. In the pop-up menu, click Download.

5. Select Highlight reel.

It can take time to prepare your video. Progress is shown in the bottom right of the screen and we'll email you when your video is ready to download.

Note: You can download a maximum of 100 highlights in a highlight reel. Subtitles will not be included in the download even if they are enabled in the video player.

To download all project tags in a CSV, open a project's Settings, select Export and under Export all tags select Download Tags.

You can download a single insight as a PDF to help preserve selectable text along with formatting, layout, and highlights.

To save an insight as a PDF:

1. Open the insight you’d like to save.

2. Click Open as page in the top left of the modal dialog.

3. Click the Actions (···) menu near the top right.

4. Click Print to PDF…

You can also download a spreadsheet of all insights in a project. This spreadsheet includes text content from the insight, insight fields created date, modified date and URL of the insight.

To download all insights as a spreadsheet, open a project's Settings, select Export and under Export all insights select Download insights.

Workspace admins can export a whole project into a .zip file, containing a series of JSONL files. JSONL is a file type where each line in the file is a JSON object and each JSONL file represents an object type in Dovetail (eg. notes, insights, etc.)

Once a project has been exported and downloaded there are no restrictions on how those files can be used.

• To export a whole project, open the project's settings > Export > Export entire project > Download.

• Once the export has been prepared, click the Download button on the prompt to download the .zip file to your device.

What data is included in the export?

Please note

• Any URLs found in your project data are only valid for 7 days from the day you exported your project. If they expire, you’ll need to export the project data again.

• This export does not include any comments added to projects.

We rely on the browser’s print feature to create the PDF. Every browser does this a bit differently, so you may have mixed results depending on your browser.

We recommend exporting your notes and insights to PDF with Google Chrome, since it seems to create the best output file.

Remember to open the note or insight as a page before printing, otherwise the text outside of the modal dialog will get cut off.

We're aware of an issue where some tags don't appear in the sidebar when exporting long notes to PDF and are investigating possible solutions.