Download project data

Individual notes can be downloaded as a PDF, which is the only semi-standard format that preserves selectable text along with formatting, layout, embedded images and files, and highlights. The quality of the PDF export will vary between browsers.

1. To do this, open your note and click on the icon in the top left of the modal dialog to select Full page.

2. From there, click the Actions (···) menu near the top right and select Print to PDF.

You can download a transcript from a note as a VTT file.

• To do this, open the note containing the transcript that you'd like to download and select Actions (···) menu at the top of the transcript.

• From there, select Download transcript.

You can download a spreadsheet of notes for your entire project. Each spreadsheet contains a number of columns in the CSV format, and can be opened with Apple Numbers, Google Sheets, Microsoft Excel, or other spreadsheet software.

• To download all project notes in a CSV, open a project's Settings, select Export and under Export all notes select Download notes.

Please note: The spreadsheet export is not able to preserve formatting, layout, highlights, and tags. You can download a PDF of each note to maintain formatting.

You can download a spreadsheet of all highlights and their related tags or insights in a project.

• To do this, open a project's Settings, select Export, and under Export all highlights, select Download highlights.

You can download a single highlight video or highlight reel from a project to share in other tools. This will export in a .mp4 format.

• To do this, open the highlight and click onto the text within the transcript.

• From there, navigate to ••• and select Download highlight. This will create an export file for you to download onto your device.

You can also download a highlight reel that has been created within an insight.

• To do this, open your insight, navigate to the bottom right corner of the video player, and select Download.

This will automatically stitch together all clips in the reel and export them into a single video or audio file.

Please note: It can take time to prepare your video. Progress is shown in the bottom right of the screen, and we'll email you when your video is ready to download.

You can download all tags created in a project into a CSV spreadsheet.

• To do this, open a project's Settings, select Export and under Export all tags select Download Tags.

You can download a single insight as a PDF to help preserve selectable text along with formatting, layout, and highlights.

• To do this, open the insight and click on the Switch panel in the top left to update the view to Full page.

• From there, click the Actions (···) menu near the top right and select Print to PDF to download your insight into a PDF.

You can also download a spreadsheet of all insights in a project. This spreadsheet includes text content from the insight, insight fields created date, modified date, and URL of the insight.

• To do this, open a project's Settings, select Export and, under Export all insights select Download insights.

Managers and Contributors can export entire projects as a single .zip file containing each exported project and its data as a series of JSON files. JSONL is a file type where each line in the file is a JSON object, and each JSONL file represents an object type in Dovetail (e.g., data, insights, highlights, etc.).

• To bulk export multiple projects at a time, navigate to the Browse tab and select the projects or folders that you wish to export. Once selected, click on More options (•••) → Export from the bulk action menu at the bottom of the page.

• To export a single project, use the same steps as above, selecting only one project, or navigate to the project's settings → Export → Export entire project → Download.

Once the export has been prepared, click the Download button on the prompt to download the .zip file to your device.

What data is included in the export?

Please note

• Any URLs found in your project data are only valid for 7 days from the day you exported your project. If they expire, you’ll need to export the project data again.

• This export does not include any comments added to data within projects.

We rely on the browser’s print feature to create the PDF. Every browser does this a bit differently, so you may have mixed results depending on your browser.

We recommend exporting your notes and insights to PDF with Google Chrome, since it seems to create the best output file.

Remember to open the note or insight as a page before printing otherwise the text outside of the modal dialog will get cut off.

We're aware of an issue where some tags don't appear in the sidebar when exporting long notes to PDF and are investigating possible solutions.